Association/Incorporation/Rules/Matters

From CommonMap

The proposed rules are required to satisfy matters under the Associations Incorporation Regulation 1999.

Schedule 3 of the Regulation is adapted below for your convenience:

Matters with examples

(Examples are taken from the Model Rules.)

1. The name of the incorporated association.
   1. Example— model rules, rule 2
2. The objects of the incorporated association.
   1. Example— model rules, rule 3
3. Any membership or other fees to be paid by the members of each class of membership of the incorporated association.
   1. Example— model rules, rule 8
4. Whether or not there is a right of rejection or termination of membership and if so, the way the rejection or termination is decided.
   1. Example— model rules, rules 9 and 10
5. Whether or not there is a right of appeal against rejection or termination of membership and if so, how the right of appeal may be exercised.
   1. Example— model rules, rules 11 and 12
6. The recording of minutes of proceedings of management committee meetings and general meetings, and inspection of the minutes of a general meeting by financial members.
   1. Example— model rules, rules 26(1) and 41(1) and (3)
7. The verification of the accuracy of the recorded minutes of meetings.
   1. Example— model rules, rules 26(2) and 41(2)
8. The amendment or rescission of, or addition to, the rules of the incorporated association.
   1. Example— model rules, rule 43(1)
9. The validation of an amendment or rescission of, or addition to, the rules of the incorporated association.
   1. Example— model rules, rule 43(2)
10. The form, custody and use of the common seal of the incorporated association.
    1. Example— model rules, rule 44
11. The way the income and property of the incorporated association may be used.
    1. Example— model rules, rule 46(2)
12. The custody of the books, documents, instruments of title and securities of the incorporated association.
    1. Example— model rules, rule 47
13. The end date of the incorporated association’s financial year.
    1. Example— model rules, rule 48
14. Distribution of surplus assets on winding-up
    1. Example— model rules, rule 49

Matters without examples

1. The following matters about membership—
   1. the classes of membership of the incorporated association;
   2. the conditions of entry to a class;
   3. whether membership of a class is limited or unlimited in numbers;
   4. how a class is limited, if at all, and additional limitations of rights for a class, for example, voting rights and eligibility for holding office.
2. The following matters about the management committee—
   1. the designation of the positions constituting the management committee and how a member of the management committee is elected or appointed to a position;
   2. the term of office of a member;
   3. the resignation of a member;
   4. how a member is removed from office;
   5. appeal rights of a member if the member is removed from office;
   6. how a casual vacancy on the management committee is filled;
   7. the frequency of meetings of the management committee, how the meetings are called and the notice requirements for a meeting;
   8. the procedure for meetings and the size of a quorum;
   9. the functions and powers of the management committee.
3. The following matters about general meetings of the incorporated association—
   1. the grounds for calling a meeting;
   2. how a meeting is called;
   3. the procedure for general meetings.
4. How the register of members is kept.
5. The way the income and property of the incorporated association is to be managed and how the association’s cheques must be drawn and signed.